Thursday, December 3, 2009

O2E-TV Grant Writing Workshop NOTES

Here are my notes in case you missed the presentation:

Grant Writing Workshop
Dec 3, 2009
Prepared by William Huston
for O2E-TV 607-321-7846

  • For-profit vs. Non-profit corporations
    • For profit: revenues beyond expenses distributed to investors, and bonuses
    • Non-profit: revenues beyond expenses kept for program expenses
    • Not-for-profit corporations must be created for a charitable purpose.

  • Funding Foundations vs. Direct Charities
    • Foundations purpose is to collect and distribute funds to other non-profits
    • Charities offer funded programs which directly affect people in need.
    • Some "funding foundations" also have their own funded programs.

  • How to create a not-for-profit corporation

    • Incorporate in your state
      • Must have a board of directors, articles of incorporation, bylaws, mission statement, and a charitable purpose
      • Filing fees with the state are approximately $100, depending on whether expediting is required.
      • The Board of Directors (or Trustees) are typically volunteer positions. The board has a treasurer, a chairman, and a recording secretary. The board will create various standing and ad-hoc committees for various functions.
      • They will typically hire an Executive Director who manages the daily operations and hires other positions.
      • It's highly recommended that once you get up and running, you hire an accountant, an attorney, and an auditor.
      • For NY, a lot of documentation is available from the State here: (website operated by the Office of the Attorney General) Booklets available online or from the Attorney General's office in the State Office Bldg downtown (17th floor)
      • NY codes governing non-profit corps:
    • Get an EIN number (See IRS website)
    • Apply for federal 501(c)3 designation.
  • Your own 501c3 vs. a funded program under a fiscal sponsor

    • A fiscal sponsor is an existing 501(c)(3) corporation which will act as an umbrella organization to funnel grants through to your program.
    • A fiscal sponsor takes on the responsibility to make sure your program expenses are spent appropriately and that the grant guidelines are met.
    • A fiscal sponsor typically takes 5%-14% of the amount of the grant for administration fees.
    • Different types. Please read:

  • Types of money
    • Capital
      • building
      • equipment
      • Most foundations grants are for capital expenses
    • Operational costs (reoccurring, non-capital)
      • salaries + benefits
      • electricity + phone + gas + internet
      • office supplies and other consumables
      • equipment repairs
      • insurance
      • operational costs typically not covered by grants!!

  • All grants have "strings attached"!
    • All grants have purposes, guidelines, and restrictions.
    • Sometimes the project must be crafted to meet these guidelines.
    • Grants are usually administered in cycles: annual, bi-annual, or quarterly.
      So your application must be timely.

  • Locating grants
  • Writing grants
    • Follow the guidelines!
    • Have a detailed business plan prepared before you get started.
    • Common sections to every grant:
      • Executive Summary
      • Statement of Need
      • Project Description
      • Budget
      • Governance / Organizational Structure
    • See also

Here is a list of some possible funding sources for O2E-TV.
This is NOT an exhaustive list! Use the above resources
and creative Googl'ing to locate others!!!

UPDATE: Here is an amazing resource about grant writing, provided by Carolyn Friedman:

Bill Huston
Binghamton NY Phone: 607-321-7846

Binghamton-area discussion; spirituality topics:
Watch for Open-To-Everyone TV!

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